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Maintenance Logs and Information

Record all Maintenance and Repair Activities on this spreadsheet here

Maintenance Notes and Contacts (Complete Reference) here

HVAC Notes here

Checklist of routine maintenance items

(This also on the Maintenance Items Workbook maintained on Google Drive)

GENERAL MAINTENANCE
Every two months
Clean the 13 HVAC Fujitsu Plasma air filters
Backyard kept clean, free of birds feces, drain kept clean and clear
Keep pigeon spikes in place and in good repair to prevent any nesting.
FALL MAINTENANCE
Keep the yard swept and free of leaves and anything that will clog the drains. If not you may get a drain clog that will flood the basement. I have had to clear blockages in January – no fun.
A hard snow fall and then a rain can sometimes block and overwhelm the drain. You will need to shovel the drains and create a channel in such a situation.
The front entrance drain on the garden level is just as important
Open up front and rear yard drains and remove sand and debris from traps
Basement can flood in a hard rain. Make sure that paper materials are stored at least a few inches above the floor.
Sweep and vacuum the basement floors to reduce dust and dirt. Dispose of old materials that will create an enviroment for pests or a fire hazard.
Storm windows should be down and secured. They protect the window frames as well as keep the house a lot warmer.
ROOFS are fragile and should NOT be walked on in high heels. Use only sneakers or soft soled shoes.
Carefully sweep both the 2nd floor half roof and the top roof to remove nails, coins, rocks and debris. Be sure that all gutters and down spouts are free and clear of any debris. It is amazing how much stuff will accumulate on a roof.
Make sure that the gutters and downspouts are clean and free of debris.
WINTER MAINTENANCE
Snow should be removed from the stoops and sidewalk as early as possible in the morning. Once pedestrians walk on it it is much harder to remove.
Snow should be removed from the back yard area around the drains. Excess snow can be piled in the far corner of the main yard but not against the HVAC condensers
The city may fine Tenant if snow and ice is not removed
https://streeteasy.com/blog/who-is-responsible-for-ice-and-snow-removal-nyc/
SPRING MAINTENANCE
Open up front and rear yard drains and remove sand and debris from traps
HVAC
Besides the Bi-Monthly Cleaning of the 13 HVAC Fujitsu Plasma air filters
Arrange with Blaka Cooling for tune up in SPring and Fall
TRASH
City Trash Removal Schedule
Trash Pick-Up Days: Monday, Wednesday, Friday
Recycling Pick-Up Days: Every Friday
Note that the city will fine if trash is left out, for example if the trash is not put out in time or if the snow is not removed.
They will also fine if someone else puts their trash in front of 38 East 70th
Trash and snow removal is the responsibility of the Tenant
Maintenance Tour
Starting at the top floor – 4th floor
Check the roof and sweep up any debris
Clean each floors HVAC Fujitsu Plasma air filters – simply remove, vacuum and replace – there are 13 of these
Inspect all plumbing and look for leaks under sinks
Check all windows inside and out.
Storm normal position if to be fully closed year round
Floor Condition – look for any wear or scratches and note
1st Floor – Parlor level above street level
Add the following – thermostat check
Front Door in good working order
Stairs to street, light and iron railings in good condition
Closed off gallery windows checked
Back Pantry Condition
Garden Level – below stree level
Iron Gate, trash area and front door in good order
Stairs to street, light and iron railings in good condition
Alarm working OK
Backyard kept clean, free of birds feces, drain kept clean and clear
Keep pigeon spikes in place and in good repair to prevent any nesting.
Check all applianes in kitchen – vacuum/clean the fridge coil condensers
Cellar
Check from front to back
Any sign of Leaks?
Humidifier OK (has warning lights on it)
Hot Water Heater OK
Cellar windows to backyard clean and shut

 

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